Legal Information

Terms and conditions EPIPLANT-SEB-2024

The EPIPLANT-SEB-2024 conference is planned for July 10 to 12 2024. The information known to date on the conditions under which the Covid-19 coronavirus epidemic may be spread, in terms of both the risks of viral contamination and the pandemic’s geographical spread, does not justify the cancellation of events to be held in France. We are taking every appropriate step to ensure the health security of those attending our events. Safeguarding the health of people taking part in our events is a priority. We are acting in compliance with the recommendations and measures established by the competent French authorities. We remain available (epiplant-seb-2024@sciencesconf.org) in case of questions.

These Terms and Conditions are valid to any person registered for the EPIPLANT-SEB-2024 conference. The latter reserves the right to make any modification to the said terms and conditions. Any registration implies the unreserved acceptance, and in their entirety, of these Terms and Conditions. EPIPLANT-SEB-2024 conference expressly reserves the right to unilaterally modify the Terms and Conditions at any time if circumstances so require and/or in the interest of the conference.

Article 1 – Registration and confirmation.

Registration is carried out exclusively online, and validated upon receipt of the corresponding payment. EPIPLANT-SEB-2024 will email you with confirmation of your order to the address you mentioned when placing your order.

Article 2 – Complaint

Any complaint must be the subject of an email, addressed to epiplant-seb-2024@sciencesconf.org.

Article 3 – Payment

You can pay for your registration online by credit card, purchase order or bank transfer.

3.1. The prices for participation in the conference are indicated in euros, including taxes.

3.2. The price list is available online, before registration.

3.3. All orders, whatever their origin, are payable in euros.

3.4. Student / post-doc registration rates are only available to undergraduate, graduate students and post-doctoral fellows.

Article 4 -- Invitation letter

To receive an invitation letter, the participant must contact the conference service (epiplant-seb-2024@sciencesconf.org). The document will be sent after receipt of the full registration and corresponding payment. The invitation letter does not in any way obligate the organizers financially. All expenses incurred in connection with the conference are the responsibility of the participant.

Article 5 -- VISA

Each participant is required to personally take steps to obtain a visa. Participants who require an entry visa should allow sufficient time for the application process and contact the embassy or consulate of their place of residence to determine the appropriate time for their visa application. The organizers will not directly contact the embassies or consulates on behalf of the participants. If the visa is not obtained in time, preventing participants from attending the meeting, registration fees will not be refunded. 

Article 6 – Availability

Depending on the government measures taken in the context of the COVID-19 pandemic, the organizer may decide to limit the number of registrations for the conference.

Article 7 – Modification and cancellation

7.1. In the event of a lock-down or closing imposed by the government due to a pandemic, we will reimburse the registration fees, except for management fees (€20 including tax).

7.2. No other modifications will be granted, except the cancellation concerning an impossibility to travel linked to an official travel ban. Any cancellation of registration must be notified in writing (by email) to epiplant-seb-2024@sciencesconf.org. The cancellation request will only be definitively processed once the congress is over. In this case, registration fees will be refunded, except for administrative costs (€50 including tax).

7.3. EPIPLANT-SEB-2024 cannot be held responsible for external events of political, social, transport, economic, public health or other events beyond their control. Therefore, registration fees will not be refunded in the cases mentioned above.

7.4. In the event of non-presentation and non-notification to EPIPLANT-SEB-2024, no refund will be granted.

7.5. In the event of non-payment of the sums due at the time of cancellation, these costs would remain due. 

7.6. If you cancel your participation because of the health situation, but no official lock-down measure is imposed by the government, and we are able to welcome you and honor the services, the amount paid will be retained, non-refundable.

7.7. No request for reimbursement can be accepted after the congress.

Article 9 – Accommodation

EPIPLANT-SEB-2024 offers on the conference website, and for information purposes, a list of hotels and accommodation for participants. However, the participants' organization and conditions of lodging are not the responsibility of EPIPLANT-SEB-2024.

EPIPLANT-SEB-2024 can in no way be held responsible for the cancellation fees withheld for accommodation if the attendee cancels his presence at the conference.

Article 10 - Compliance with the rules of the event

By registering, the applicant or the delegate undertakes to comply with all the regulations applicable in the place where the conference is taking place, as well as with all the directives and instructions of the organizers. Any violation of the said regulations may result in the exclusion of the offending participant, and this 1) at the sole will of the organization, even without formal notice, and 2) without reimbursement of the amount paid for his participation or any amount paid by the participant.

Article 11 - Protection of personal data

The information collected during your registration will be processed by the services/persons in charge of organizing the conference.

Personal data are collected and processed within the framework of this organization.

No data transfers outside the European Union are carried out.

As part of your registration, your data will be kept for a period of 1 month after the conference.

Surname/first names/emails can be kept for the management of mailing lists.

You have the following rights for the use of your data:

- the right of opposition: you can at any time oppose the processing of your data and have the right to withdraw your consent

- the right of access and rectification of your data

- the right to delete

- the right to restricted use when your data is no longer necessary or useful

- the right to portability: communicate your data to the person of your choice.

You can exercise these rights by contacting epiplant-seb-2024@sciencesconf.org.

If, after contacting us, you believe that your rights in the field of Information Technology and Liberties are not respected, you have the possibility to file a complaint online with the CNIL or by post.